Going forward, the NatMEG core at KI is excited to start using an online system to streamline the process of ordering and billing. All facility users are invited to use the system, which requires a one-time registration. Once you are registered, the system will enable you to place service requests, provide required approvals, and monitor progress. Instructions on how tosign up for and use iLab to book the lab can be found below. The lab calendar has been replaced by the equipment schedule in iLab where you can enter bookings directly.
For all and any questions, please don't hesitate to contact us.
The following terms apply for lab bookings:
- User agreements and terms and current hourly prices are found here
- Bookings cancelled later than 1 day in advance will be charged 100 % of the lab rate.
- Minimum slot time for booking is 1 hour.
- Minimum time between recording slots the same day is 1 hour (e.g. 8-12; 13-16).
To get started with iLab, you must register for an account:
As internal (KI) user:
- Navigate to the core page.
- In the upper-right-hand corner of the screen select Sign In and use the ‘Sign in using SWAMID credentials’ option (SWAMID is the same as your KIID)
- You will be directed to an authentication page where you will need to enter your SWAMID (KIID) credentials
- Once you have entered your credentials, click the ‘Login’ button
- You will be directed to an iLab Registration page where you will need to select your PI/Lab and verify your contact information.
- Once your registration has been submitted, your PI will receive a notification that you have requested membership to their lab in iLab. They will need to approve your membership and assign any Project numbers for your use.
As external user:
- Complete the registration form on the sign-up page.
- Receive a Welcome Email from iLab (typically within one business day) with login credentials.
To Create a Service Request (e.g., initiate a new project):
Once you have been accepted into your PI’s lab and assigned Project numbers, you can create service requests.
- Navigate to the core page.
- At the upper right hand of the page ‘Sign In’ and then select the ‘Sign in using SWAMID credentials’ option.
- Enter your SWAMID (KIID) credentials, and sign in.
- Select the Request services tab and click on the ‘Request Service’ button next to the service of interest.
- You will be asked to complete a form before submitting the request to the core.
- Your request will be pending review by the core. The core will review your request and either Agree to the work or they will ask for more information if needed.
To Create an Equipment Reservation (i.e., book the lab:
Once you have been accepted into your PI’s lab and assigned Project numbers, you can schedule equipment time.
- Navigate to the core page.
- At the upper right hand of the page click ‘Sign In’ and then select the ‘Sign In using SWAMID Credentials’ option.
- Enter your SWAMID/KIID, and sign in.
- Select the Schedule Equipment tab and select the User access > Lab entry calendar.
- Click on the ‘View Schedule’ button next to the instrument of interest. Click and drag on the time frame you would like to schedule your reservation for.
- A window will pop up that will allow you to verify your reservations details and provide payment information before saving the reservation.
For PIs:
- Navigate to the core page.
- You will use your SWAMID (KIID) credentials to log into iLab
- Once logged in, look for the link in the left-hand menu that says, 'my groups'. Hover-over and select your lab.
- Set the auto-approval amount if you do not wish to approve service requests below a certain dollar amount. To do this, select the 'Members' panel and enter an amount in the 'Auto Pre-Approval' amount and click 'save settings.’ The default setting for the pre-approval is 10 000 SEK.
- To approve lab membership requests, select the ‘Membership Requests & Project numbers’ tab. New membership requests will show at the top of this page. Click “Approve” to accept a member into your lab. Click “Reject” if they are not a member of your lab.
- To assign a Project numbers to a member of your lab, find the member in the above list where it says, ‘Manage Project numbers.’ Select the checkbox(es) to the right of their name for the Project number(s) you wish to assign them.